How does candidate self-scheduling work?

The recruiter sends one private link; the candidate picks from slots where every required interviewer is genuinely free, shown in the candidate's own time zone. The slot is reserved atomically and calendar events are created automatically.

What happens when a candidate does not confirm an interview?

Cadence runs a confirmation cascade: a reminder with one-tap confirmation, then a recruiter alert if the candidate stays silent, so the team can rebook or release the slot before the interview is wasted.

Can interviewers leave structured feedback?

Yes. After each interview, interviewers get a private scorecard link with a submission deadline and reminders; recruiters see submitted scorecards on the candidate record.

Interview scheduling software features

Self-scheduling links, no-show defense, candidate status pages, calendar sync, ATS integration, and GDPR-safe data handling in one recruiting tool.

Updated July 17, 2026

One link for every candidate action

Cadence replaces scheduling email tennis with a single private link per candidate. Booking, rescheduling, cancellation, attendance confirmation, and status checking all happen on no-login pages that work on any device. Candidates never create an account, install anything, or dig through a thread to act; recruiters never copy availability into an email again.

Self-scheduling against live calendars

Booking pages show only slots where every required interviewer is genuinely free, computed from live free/busy across Google Calendar and Microsoft 365. Slots are reserved atomically, so two candidates can never claim the same time, and panel events are created and torn down automatically as bookings change. Working-hours windows, buffers between interviews, and daily caps are enforced by the scheduling engine itself, so interviewer calendars stay humane even in a hiring push.

Times rendered in the candidate's own time zone, stored as absolute instants (daylight-saving safe).
Panel scheduling from the live availability intersection of every interviewer.
Reschedule and cancel flows that rebuild calendar events cleanly and keep the booking history connected.

No-show defense built in

Attendance is a designed outcome, not a hope. Cadence sends a reminder that doubles as a one-tap confirmation request about a day before each interview. Candidates who confirm are locked in; candidates who need a new time reschedule themselves in seconds; candidates who stay silent trigger a recruiter alert while there is still time to act. Missed interviews are recorded against the booking, and interviewer time is released automatically. The playbook behind the feature is in our guide to reducing interview no-shows.

A private status page for every candidate

"Where am I in the process?" answers itself. Each candidate gets a private status link showing their current stage, the next step, and an expected date, updated by the recruiter in one action. Fewer status-request emails for the team, and no anxious silence for the candidate. If a candidate has gone too long without contact, Cadence nudges the recruiter internally with a prepared, on-brand holding note ready to send.

Consent-gated email with merge templates

Every candidate email, invitations, confirmations, reminders, holding notes, and rejections, is sent through a consent gate that checks the candidate's recorded contact permission at send time, not just at capture time. Templates support merge tokens with a safe preview, per-stage variants, and a delivery outbox with bounce handling, so undeliverable addresses surface instead of silently failing.

Interviewer scorecards

After each interview, every interviewer receives a private scorecard link with structured and free-text sections, a submission deadline, and automatic reminders. Recruiters see who has submitted at a glance, and feedback lands on the candidate record while the conversation is still fresh, which keeps decisions prompt and fair.

Works with your ATS, or without one

Connect Greenhouse or Lever to sync candidates in and write scheduling outcomes back, or run standalone and bring candidates in via CSV import with per-row validation. Requisition-based pipeline views, an operations dashboard with exportable metrics, and SLA nudges for silent candidates keep the whole team looking at the same truth. See all integrations.

GDPR-safe by design

Candidate personal data is encrypted at rest, access is role-scoped, contact consent is recorded before outreach and checked at send time, retention is automated, and the right to erasure is one click, reaching the candidate record, unsent email, calendar artifacts, and synced ATS copies, with an audit trail that survives the erasure without retaining the erased data. The practices, and why they matter, are described in privacy-safe recruiting and our privacy notice.

Try Cadence

Cadence is in early access, and free while it is. Sign in or request access from the Cadence home page, or browse the recruiting guides to see the thinking behind the product.